Forms and Requests

1. Complete the WSE Undergraduate SUBSTITUTION-EXCEPTION-WAIVER Form.
2. Email the completed form to your Professional Academic Advisor.

Deadline

You may apply for graduation in the spring or fall terms using SIS Self-Service. The link usually becomes available at the beginning of your junior year. You must submit it by the deadline set by the registrar for the term you intend to graduate.

If an extenuating circumstance prevented you from applying for graduation by the deadline, contact your professional academic advisor to discuss your options.

Before Applying

You can only complete the online application once. Before you submit your application, confirm all of the following information in your SIS record:

1. Your primary major and, if applicable, secondary major is accurately reflected. If not, follow the instructions to swap your major. (If your primary or secondary major is not reflected anywhere in your SIS record, contact your professional academic advisor​.)
2. Your minor, if applicable, is accurately reflected. If not, follow the instructions to add a new minor.
3. If you previously declared a secondary major and/or minor but no longer plan to complete it, verify it is no longer present in your record. If not, follow the instructions to drop a major or minor.
4. Your degree (i.e., Bachelor of Arts or Bachelor of Science) is accurately reflected. If not, follow the instructions to swap your degree.
5. All AP or other exam credits are properly recorded. If any are missing, contact your professional academic advisor.​
6. All transfer credits are properly recorded. If any are missing, contact your professional academic advisor.​

If you need to adjust any of this information after you have submitted the application, contact the Advising Office to submit a paper form.

Submission Instructions

1. Log in to SIS, then select Registration → Program of Study Info from the menu.
2. Select the link that says Apply to Graduate.
3. Confirm again that all of the information regarding your degree is correct, as outlined above.
4. Complete all required fields and select the Submit button.
5. Print a copy of the application for your personal record.

Please use your most current mailing and email address in your application, as this will be where you receive all commencement information. Your diploma will be mailed to the diploma address in SIS.

Summer Graduates

Applications to graduate in the summer term must be submitted using a paper form. Contact the Advising Office for more information.

Deadline

In the Fall and Spring semesters, you may change a course to S/U grading until the end of the 11th week of classes. The Registrar provides the exact date of this deadline for each term.

Submission Instructions

1. Obtain an email approving the grade change from your professional academic advisor.
2. If your professional academic advisor approves your request, log in to SEAM and open a ticket. In your ticket, include:
   1. the course name and number
   2. the approval email from your professional academic advisor

Summer and Intersession

Summer and Intersession terms have differing deadlines and procedures for requesting S/U grading. Find your term on the Registrar's Undergraduate Registration page and follow the instructions.

If an extenuating circumstance prevented you from submitting your S/U grading request before the deadline, you may request a late grading method change with additional approval.

Submission Instructions

1. Email your professional academic advisor. In your email, include a detailed explanation of the extenuating circumstances that necessitate a late grading method change.
2. If your professional academic advisor approves your request, log in to SEAM and open a ticket. In your ticket, include:
   1. the course name and number
   2. the approval email from your professional academic advisor
   3. an explanation of why you missed the initial deadline

Summer and Intersession

Summer and Intersession terms have differing deadlines and procedures for requesting S/U grading. Find your term on the Registrar's Undergraduate Registration page and follow the instructions.

Deadline

The Incomplete Grade Contract form is open from the course withdrawal deadline to the last day of classes for the semester (not the last day of the final exams). You may initiate a request for an incomplete grade in SIS Self-Service no later than the last day of class.

Discuss with Your Instructor

Your instructor must approve an incomplete grade request. Approval is not guaranteed. Incomplete grades may be appropriate under the following conditions:

• the student has completed the majority of the work for the class as determined by the instructor.
• the student has consulted with the course instructor, and together they have created a viable plan to complete the coursework with sufficient time for the instructor to provide the final grade by the specified deadline described below. This conversation must be documented on an Incomplete Grade Contract, which is initiated by the student in SIS.

A student whose situation does not meet these criteria should consult their academic advisor to discuss academic options.

Before you submit the Incomplete Grade Contract form, you must consult with your instructor. You must submit documentation of this conversation via SIS.

Submission Instructions

1. Log in to SIS, then select Registration → Online Forms → Incomplete Grade Contract from the menu.
2. Follow the instructions.
3. Select Submit.

Deadline

Pre-approval of transfer credit must be completed before you register for the external course. Credit evaluation can take time. Be mindful of your application deadline based on the deadlines of the other institution.

Submission Instructions

1. Log in to SIS, then select Registration → Online Forms → External Course Request Form from the menu.
2. Upload a syllabus for the course you are requesting. An acceptable syllabus should include a detailed explanation of the content covered, the title of the textbook, and learning outcomes. Generally, we are looking for a syllabus that has a detailed listing of the topics covered in each lecture or each week.
3. Once you have received notification that the course will be accepted for transfer, you will register at the host institution as a non-matriculating, non-degree seeking student. Your academic advisor or academic advisor/success coach can help you with this process.

After the Course

After the completion of the course, send an official college transcript to [email protected] to finalize the transfer credit process.

Submission Instructions

1. Log in to SIS, then select Registration → Online Forms → External Course Request Form from the menu.
2. Complete the form with the following information:
   • Name, JHU Email, and six-character Hopkins ID
   • Host institution’s name
   • Course name at the host institution (i.e., Introduction to Psychology) *
   • Course number at the host institution (i.e., MATH 110)
   • Course credit at the host institution
   • Calendar system at the host institution (i.e., semester, quarter, or unit system)
   • Electronic PDF copy of the course syllabus, which includes topical breakdown, title of the textbook, and learning outcomes. A syllabus that is submitted without the proper information will not be evaluated and delays the transfer credit evaluation process.
3. Request that an official electronic transcript be sent to [email protected] immediately after the grades have been posted by the host institution. **

* Submitting Multiple Forms

If a student is transferring multiple courses, they are encouraged to submit multiple forms, especially for Math and Chemistry. For example, list:

• Calculus I, II, III, Linear Algebra, and Differential Equations in one form.
• General Chemistry and Organic Chemistry in another form.

All others, such as engineering, physics, and humanities/social science courses can be in one form.

** Transcripts

The preferred method for the official transcript to be sent to JHU is electronic. The transcript may be sent by mail if required by the host institution.

Preferred mode, electronic, via email: [email protected] (choose 3rd party)

Mailing address, if needed:
Johns Hopkins University
Office of the Registrar
3400 N. Charles Street
Garland Hall, Suite 75
Baltimore, MD 21218

Submission Instructions

1. Check that the course meets the University criteria for a writing intensive course.
2. Confirm that the course from your previous institution will transfer to JHU. Follow the instructions to submit the External Course Request form.
3. For the Writing Intensive evaluation, make sure to have the syllabus that contains relevant information about the writing assignments that were included as part of the class (i.e., assignment sheets, learning outcomes, frequency of assignments, page requirements, peer review, etc.). If the syllabus does not include that information, obtain relevant and supporting documents that will assist with the evaluation to upload to the WSE Writing Intensive Evaluation Request form.
4. Complete the Writing Intensive Evaluation Request form.

Deadline

Courses taken at other JHU divisions follow the registration, add, drop, and withdrawal deadlines of the division where the course is taken. These may be different than the deadlines for courses at WSE.

Submission Instructions

1. Complete the Interdivisional Registration form.
2. Obtain your professional academic advisor's signature. (Starting Fall 2024, faculty advisor signature is no longer needed.)
3. If additional signatures are required based on course-specific policies, obtain these signatures.
4. Log in to SEAM and open a ticket. Upload your completed form to the ticket.

Participating Institutions

Community College of Baltimore County | Coppin State University | Goucher College | Loyola University Maryland | Maryland Institute College of Art | Morgan State University | Notre Dame of Maryland University | Stevenson University | Towson University | University of Baltimore | University of Maryland Baltimore County

Deadline

Courses taken at other divisions follow the registration, add, drop, and withdrawal deadlines of the division where the course is taken. These may be different than the deadlines for courses at WSE.

Submission Instructions

1. Download and complete the BSEP Request form from Baltimore College Town.
2. Obtain your professional academic advisor’s signature. (Starting Fall 2024, faculty advisor signature is no longer needed.)
3. If additional signatures are required based on course-specific policies, obtain these signatures.
4. Log in to SEAM and open a ticket. Go to Records and Registration and select Add/Drop Inquiry as a topic. Upload the completed form.

Submission Instructions

1. Contact your professional academic advisor to discuss your LOA. You are required to confirm that you have discussed your LOA with your academic advisor when you submit the leave request form.
2. Read the full university LOA information and policy and ensure you are aware of the expectations and impacts of leave on your access to university resources (e.g. housing, financial support, insurance, work-study, etc.)
3. Obtain/create the required documentation depending on the reason for your request:
   • Personal or Family Hardship or other Personal or Academic Reason: a statement signed by the student attesting to the specific nature of the hardship or articulating the need for the LOA.
   • Military Service: a letter or verification from the Armed Forces of the relevant country
4. Complete the University Leave Request Form. The form requires information including your reason for leave, anticipated dates of leave, housing status, and other student status and demographic information. You must also attach your signed personal statement or military verification.

The submitted form will be reviewed by the university and students will be informed of approval or disapproval in writing.

Submission Instructions

1. Make an appointment with a case manager in the office of Student Outreach and Support to discuss your LOA request.
2. Read the full university LOA information and policy and and ensure you are aware of the expectations and impacts of leave on your access to university resources (e.g. housing, financial support, insurance, work-study, etc.)
3. Have a licensed mental health or primary care (or specifically relevant specialty care) provider complete the JHU required Provider Form with information on the dates, impacts, and treatment plan for your medical condition.
4. Complete the University Leave Request Form. The form requires information including your reason for leave, anticipated dates of leave, housing status, and other student status and demographic information. You must also attach the completed Provider Form.

The submitted form will be reviewed by the university and students will be informed of approval or disapproval in writing. Any questions about preparing and submitting your request should be directed to your case manager in the office of Student Outreach and Support.