Office of Undergraduate Academic Affairs

Forms and Requests

This page contains policies and instructions for making changes and requesting exceptions to your program of study, registration, grading, and degree requirements.

After submitting any request, please allow 3-5 business days to receive a response. During that period, additional emails to your individual academic advisor or the WSE Advising office will not speed up the response time.

Degree/ Program: Add a major  |  Add a minor  |  Swap major  |  Swap degree type  |  Drop major or minor  |  Request a substitution, exception, or waiver  |  Apply for graduation

Registration: Add a course  |  Drop a course  |  Withdraw from a course  |  Retake a course  |  Request credit overload  |  Customized Academic Learning (CAL)

Grading: Request S/U grade  |  Request incomplete grade

Course Transfers: Transfer course approval  |  Writing-Intensive evaluation  |   Interdivisional registration  |  Cross registration

Leaves of Absence: Standard LOA  |  Emergency LOA  |  Medical LOA

Degree / Program of Study

Changes to your academic program of study are completed through the Student Information System (SIS) Self-Service portal. Some requests may be automatically approved, while others may require departmental approval. Find your request below and expand the instructions to learn more.

These policies and procedures are in effect until May 31, 2024.

Add a Major
Add a Minor
Swap Major
Swap Degree
Drop Major or Minor
Substitution/Exception/Waiver
Apply for Graduation

Add a new major

Add a new primary or secondary major in a department not currently in your program of study.

How to add a new major

  1. Log in to SIS, then select Registration → Online Forms → Add a new Major/Minor from the menu.
  2. Select the button for Add Major.
  3. Select your major from the dropdown menu.
  4. If you are adding a primary major, check the box for Make This Major Primary. If you are adding a second major, do not check the box.
  5. Leave the Assign Advisor field blank. This field is completed by the department.
  6. If desired, you may use the Notes to the Department field to add any other information you would like to share. It is not required to explain why you are adding/changing your major by the departments.
  7. Use the Submit button to route your request for departmental approval. (Note: some departments require an in-person meeting prior to approval of adding a major.)

Once your request has been processed, you will receive a notification via email. If approved, the changes will be reflected in your program of study. If your program of study has not been updated in SIS, your form is still in progress.

In-Person Approvals

Some departments require an in-person meeting prior to approving a new major. The departments include, but are not limited to:

  • Economics
  • Sociology
  • Applied Mathematics and Statistics
  • Computer Science
  • International Studies
  • Public Health Studies

When you submit your request for these departments, you will receive an email notification that the request has been returned by the department for your review. Once an in-person meeting and any other follow up actions have been completed, return to the link from the email notification, and select Send Back for Approval. If you would like to cancel the request, select Cancel Request.

Submissions by Proxy

If your advisor has submitted this request on your behalf, you will receive an email notification. In the Student Approval Section, you must first select Accept, and then also use the Save button.

Add a new minor

Add a new minor in a department not currently in your program of study.

How to add a new minor

  1. Log in to SIS, then select Registration → Online Forms → Add a new Major/Minor from the menu.
  2. Select the button for Add Minor.
  3. Select your minor from the dropdown menu.
  4. Leave the Assign Advisor field blank. This field is completed by the department.
  5. If desired, you may use the Notes to the Department field to add any other information you would like to share. It is not required by the department to add notes.
  6. Use the Submit button to route your request for departmental approval. (Note: some departments require an in-person meeting prior to approval of adding a minor.)

Once your request has been processed, you will receive a notification via email. If approved, the changes will be reflected in your program of study. If your program of study has not been updated in SIS, your form is still in progress.

In-Person Approvals

Some departments require an in-person meeting prior to approving a new minor. The departments include, but are not limited to:

  • Economics
  • Sociology
  • Applied Mathematics and Statistics
  • Computer Science
  • International Studies
  • Public Health Studies

When you submit your request for these departments, you will receive an email notification that the request has been returned by the department for your review. Once an in-person meeting and any other follow up actions have been completed, return to the link from the email notification, and select Send Back for Approval. If you would like to cancel the request, select Cancel Request.

Submissions by Proxy

If your advisor has submitted this request on your behalf, you will receive an email notification. In the Student Approval Section, you must first select Accept, and then also use the Save button.

Swap your primary major or degree type

Swap your declared primary and secondary majors or change your degree type.

In most instances, you are permitted to change the order of your declared majors between primary and secondary. If you swap your secondary KSAS major to your primary, you will be in the Krieger School of Arts and Sciences. Any additional majors are all considered secondary. If your declared primary major has two different degree types (e.g. offers both a BA and a BS), you may also change your program of study to the other degree type.

How to swap your primary major or degree type

  1. Log in to SIS, then select Registration → Online Forms → Swap/Drop Current Program of Study from the menu.
  2. Select the button for Swap Majors.
    • To change your degree type of your current primary major, select Swap Degrees. Use the Select button for the degree type you want to swap to.
    • To swap your primary major with your secondary major, select the Make Primary button next to your secondary major. By default, your old primary major will be retained as a secondary major. If you would not like to keep it as a secondary major, uncheck the box. If your old primary major offers a minor, you may check the box to make that selection if you would like to. If neither box is checked, the department will be dropped entirely from your program of study.
  3. Select the Submit button.

Swapping your majors or degree requires no additional approvals. Your request will process immediately and be reflected in SIS.

Submissions by Proxy

If your advisor has submitted this request on your behalf, you will receive an email notification. In the Student Approval Section, you must first select Accept, and then also use the Save button.

Drop a major or minor

Drop your secondary major or your minor from your program of study.

If you have more than one major or you have a minor, you may drop either in SIS Self-Service. (Note: If you would like to drop your primary major and change your secondary major to your primary, you should instead follow the instructions to swap your majors.)

How to drop a major or minor

  1. Log in to SIS, then select Registration → Online Forms → Swap/Drop Current Program of Study from the menu.
  2. Select the button for Drop Major/Minor. If you do not have a secondary major or a minor, you will not be able to make this selection.
  3. Select Drop Major or Drop Minor next to what you would like to drop.
  4. Select the Submit button.

Dropping a major or minor requires no additional approvals. Your request will process immediately and be reflected in SIS.

Submissions by Proxy

If your advisor has submitted this request on your behalf, you will receive an email notification. In the Student Approval Section, you must first select Accept, and then also use the Save button.

Apply for graduation

Graduate from your program and receive your diploma.

In order to complete your program and receive your diploma, you must apply for graduation by the Registrar’s Office deadline.

Read more about graduation and commencement.

How to apply for graduation

Deadline

You may apply for graduation in the spring or fall terms using SIS Self-Service. The link usually becomes available at the beginning of your junior year. You must submit it by the deadline set by the registrar for the term you intend to graduate.

If an extenuating circumstance prevented you from applying for graduation by the deadline, contact your professional academic advisor to discuss your options.

Before Applying

You can only complete the online application once. Before you submit your application, confirm all of the following information in your SIS record:

  1. Your primary major and, if applicable, secondary major is accurately reflected. If not, follow the instructions to swap your major. (If your primary or secondary major is not reflected anywhere in your SIS record, contact your professional academic advisor​.)
  2. Your minor, if applicable, is accurately reflected. If not, follow the instructions to add a new minor.
  3. If you previously declared a secondary major and/or minor but no longer plan to complete it, verify it is no longer present in your record. If not, follow the instructions to drop a major or minor.
  4. Your degree (i.e., Bachelor of Arts or Bachelor of Science) is accurately reflected. If not, follow the instructions to swap your degree.
  5. All AP or other exam credits are properly recorded. If any are missing, contact your professional academic advisor.​
  6. All transfer credits are properly recorded. If any are missing, contact your professional academic advisor.​

If you need to adjust any of this information after you have submitted the application, contact the Advising Office to submit a paper form.

Submission Instructions

  1. Log in to SIS, then select Registration → Program of Study Info from the menu.
  2. Select the link that says Apply to Graduate.
  3. Confirm again that all of the information regarding your degree is correct, as outlined above.
  4. Complete all required fields and select the Submit button.
  5. Print a copy of the application for your personal record.

Please use your most current mailing and email address in your application, as this will be where you receive all commencement information. Your diploma will be mailed to the diploma address in SIS.

Summer Graduates

Applications to graduate in the summer term must be submitted using a paper form. Contact the Advising Office for more information.

Registration

Students may make changes to their enrollment record such as course adds, drops, and withdrawals through the Student Information System (SIS) Self-Service portal. Standard forms that are submitted before the term deadlines do not require approval and will be reflected immediately in SIS.

Under some circumstances, students may request exceptions to the academic policies and practices of the university with permission. This includes making any standard enrollment change after the deadline. Personal difficulties, illness, and/or advice contradicting the rules and procedures do not constitute automatic grounds for exemption from these rules or procedures. Exceptions to academic policies are granted only when circumstances exceed a student’s control. Ignorance or forgetting details of policy does not warrant an exception of policy.

Read more about registration for current students.

Add Course
Drop Course
Withdraw from Course
Retake Course
Credit Overload
Customized Academic Learning

Credit overload

Complete more than the maximum number of credits in a semester.

If you wish to take additional credits over the maximum allowed in one semester, you may request a credit overload. Overloads are evaluated on an individual basis and are not guaranteed approval. Your professional academic advisor can deny your credit overload request even if you meet the eligibility criteria below.

How to request an exception for a credit overload

Deadline

You must receive approval for a credit overload prior to registering for the additional credits.

Requirements

  • Students must be in good academic standing.
  • First-year and new transfer students cannot request overloads until after their first semester grades have posted in SIS.
  • Students who have not taken 15 credits or more in previous semesters cannot request credit overload until they have successfully completed at least 18 credits.
  • Students cannot overload the semester immediately following academic probation.
  • Students returning from leave (sLOA, mLOA, eLOA) cannot overload their first semester upon return.
  • Students who were permitted to overload previously must have earned a 3.0 term GPA during their overload term.

Overload Credit Limits

Overload limits are based on the maximum number of credits a student has taken in any previous term.

Previous Max
Allowed Request

15/15.5 credits

19.5 credits

16/16.5 credits

20.5 credits

17/17.5 credits

21.5 credits

18/18.5 credits

22.5 credits

19/19.5 credits or more

23.5 credits

Approvals for overloads will not exceed 23.5 credits. The only exception to this is Peabody Double Degree (PYDD) students who are allowed to take a maximum of 25 credits per term.

Submission Instructions

Submit the credit overload request form. Make sure to provide a detailed explanation of your reason for overload and how you plan to manage the course workload.

You will receive an email within 3-5 business days indicating whether your request has been approved or denied.

Add a course

Add a course to your schedule after the initial registration period.

You may choose to add a course to your schedule as long as the course is not filled, and registering for the class will not cause a credit overload. If adding a course will cause a credit overload, you must submit a credit overload request.

How to add a course

Deadline

In the Fall and Spring semesters, you may add a course in SIS Self-Service until the end of the second week of classes. Review the Registrar’s Office website for the exact date of this deadline for each term.

Submission Instructions

  1. Log in to SIS, then select Registration → Add/Drop Classes from the menu.
  2. Select the Add Class button.

Your request will be processed immediately and be reflected in SIS.

Summer and Intersession

Summer and Intercession terms have different deadlines for adding a course. Find your term on the Registrar's Undergraduate Registration page and follow the instructions.

How to request an exception for a late course add (effective for Fall 2024)

If an extenuating circumstance prevented you from adding a course before the deadline, you may request a late add from the course instructor and your professional academic advisor. Late adds are exceptions to university policy and approval is not guaranteed.

Submission Instructions

  1. Obtain an email approving the late add from the instructor of the course.
  2. Email your professional academic advisor. In your email, include
    1. the instructor's approval email
    2. a detailed explanation of the extenuating circumstances that necessitate a late add
  3. If your professional academic advisor approves your request, log into SEAM and open a ticket. In your ticket, include:
    1. the course name and number
    2. both approval emails
    3. an explanation of why you missed the initial deadline

Summer and Intersession

Summer and Intersession terms have different deadlines for adding a course. Find your term on the Registrar's Undergraduate Registration page and follow the instructions.

Add Customized Academic Learning (CAL)

Enroll in research, independent study, or an internship for academic credit.

Customized Academic Learning may consist of research, independent study, or internship. These registration instructions are for after you have already identified and confirmed the details of your CAL. Read more about CAL opportunities, requirements, and policies.

How to register for CAL

Deadline

In the Fall or Spring semesters, you may add Customized Academic Learning (CAL) in SIS Self-Service until the end of the 6th week of classes. The Registrar provides the exact date of this deadline for each term.

Submission Instructions

  1. Log in to SIS, then select Registration → Online Forms → Independent Academic Work from the menu.
  2. Fill out the form with the requested information.
  3. Select the Submit button.

The form will be sent to your faculty sponsor for approval. After they have approved it, it will show in your confirmed enrollments in SIS.

Summer and Intersession

Summer and Intersession terms have differing deadlines and procedures for requesting CAL. Find your term on the Registrar's Undergraduate Registration page and follow the instructions.

How to request an exception for a late CAL add

If an extenuating circumstance prevented you from submitting your CAL request before the deadline, you may request a late add of CAL with approval.

Submission Instructions

  1. Download the Undergraduate Research, Independent Study, Internship and Departmental Thesis form and complete the required information.
  2. Obtain an email approving the late CAL add from your faculty sponsor.
  3. Email your professional academic advisor. In your email, include
    1. the faculty sponsor approval email
    2. a detailed explanation of the extenuating circumstances that necessitate a late CAL add
  4. If your professional academic advisor approves your request, log into SEAM and open a ticket. In your ticket, include:
    1. both approval emails
    2. an explanation of why you missed the initial deadline

Summer and Intersession

Summer and Intersession terms have differing deadlines and procedures for requesting CAL. Find your term on the Registrar's Undergraduate Registration page and follow the instructions.

Drop a course

Drop a course from your schedule.

You may choose to drop a course from your schedule as long as you remain registered in a minimum of 12 credits after the drop.

How to drop a course

Deadline

In the Fall and Spring semesters, you may drop a course in SIS Self-Service until the end of the sixth week. Dropping a course in the first two weeks of classes does not require approval. Dropping a course between the third week and deadline requires your professional academic advisor to release the hold in SIS.

Review the Registrar’s Office website for the exact date of this deadline for each term.

Submission Instructions

  1. Log in to SIS, then select Registration → Add/Drop Classes from the menu.
  2. Check the box next to each course you would like to drop.
  3. Select the Drop Class button.

Summer and Intersession

Summer and Intersession terms have different deadlines for dropping a course. Find your term on the Registrar's Undergraduate Registration page and follow the instructions.

How to request an exception for a late course drop (effective for Fall 2024)

If an extenuating circumstance prevented you from dropping a course before the deadline, you may request a late drop with approval. Late drops are rarely approved. Students must provide a genuine and substantiated extenuating circumstance in order for a late drop to be considered.

Submission Instructions

  1. Email your professional academic advisor to request approval for a late drop. Include a detailed explanation of the extenuating circumstances that necessitate a late drop.
  2. If your professional academic advisor approves your request, log in to SEAM and open a ticket. In your ticket, include:
    1. the course name and number
    2. the approval email from your professional academic advisor
    3. an explanation of why you missed the initial deadline

Summer and Intersession

Summer and Intersession terms have different deadlines for dropping a course. Find your term on the Registrar's Undergraduate Registration page and follow the instructions.

Withdraw from a course

Withdraw from a course after the drop period.

If you do not believe you will pass a course and it is too late to drop it, you may want to withdraw from the course. You may choose to withdraw from a course as long as you remain registered in a minimum of 12 credits after the withdrawal. A withdrawal will result in a W on your transcript but will not affect your GPA.

(Note: If you believe you will receive a low but passing grade, you may instead be able to change the grading to Satisfactory/Unsatisfactory (S/U) credit. S/U courses do not affect your GPA.)

How to withdraw from a course

Deadline

In the Fall and Spring semesters, you may withdraw from a course between the end of the sixth week to end of the 11th week by submitting a SEAM ticket.
Review the Registrar’s Office website for the exact date of this deadline for each term.

Submission Instructions

  1. Email your professional academic advisor to request approval for a withdrawal.
  2. If your professional academic advisor approves your request, log in to SEAM and open a ticket. In your ticket, include:
    1. the course name and number
    2. the approval email from your professional academic advisor

Summer and Intersession

Summer and Intersession terms have different deadlines for withdrawing from a course. Find your term on the Registrar's Undergraduate Registration page and follow the instructions.

How to request an exception for a late withdrawal (effective for Fall 2024)

If an extenuating circumstance prevented you from withdrawing from a course before the deadline, you may request a late withdrawal with approval. It is extremely rare to allow the late withdrawal of courses.

Submission Instructions

  1. Email your professional academic advisor to request approval for a late withdrawal. Include a detailed explanation of the extenuating circumstances that necessitates a late withdrawal.
  2. If your professional academic advisor approves your request, log in to SEAM and open a ticket. In your ticket, include:
    1. the course name and number
    2. the approval email from your professional academic advisor
    3. an explanation of why you missed the initial deadline

Summer and Intersession

Summer and Intersession terms have different deadlines for withdrawing from a course. Find your term on the Registrar's Undergraduate Registration page and follow the instructions.

Retake a course

Retake a course to replace a previous grade.

Students may retake a course to absolve a grade of C+ or lower. A student may retake one course without electronic permission in SIS. Taking the same course a third time or retaking a different course requires permission of the student’s professional academic advisor. Read the full retake policy in the e-catalogue.

How to retake the first course

  1. Log in to SIS, then select Registration → Add/Drop Classes from the menu.
  2. Select the Add Class button.
  3. Select the Submit button.

Retaking your first course requires no additional approvals. Your request will process immediately and be reflected in SIS.

How to retake a second and/or additional courses

If you have already retaken a course in a previous term and wish to retake a different course, or want to retake multiple courses at once, you must receive approval from your professional academic advisor.

Submission Instructions

  1. Email your professional academic advisor to request to retake a second and/or additional course. In your email, include:
    1. the course name and number
  2. If your professional academic advisor approves your request, Log in to SIS, then select Registration → Add/Drop Classes from the menu.
  3. Select the Add Class button.
  4. Select the Submit button.

How to take the same course for a third time

If you need to retake the same course for a third time, you must receive approval from your professional academic advisor.

Submission Instructions

  1. Email your professional academic advisor to request a third retake of the same course. In your email, include:
    1. the course name and number
  2. If your professional academic advisor approves your request, log in to SEAM and open a ticket. In your ticket, include:
    1. the course name and number
    2. the approval email from your professional academic advisor

Grading

Students may request changes to the grading method of a course. Full undergraduate grading policies are available in the e-catalogue.

Satisfactory / Unsatisfactory Grade
Incomplete Grade

Request a Satisfactory / Unsatisfactory (S/U) Grade

Change the grading type of a course from letter scale to S/U scale.

With approval from your professional academic advisor, you may change your recorded grade in a course from letter scale to Satisfactory/Unsatisfactory (S/U).

On the academic transcript, students who earn a grade of C- or above in a S/U course receive Satisfactory credit and an S is recorded on the academic record. Students who earn a grade below C- in a S/U course receive no credit and a U is recorded on the academic record. S/U grades have no effect on a student’s grade point average.

Read the full S/U grading policy in the e-catalogue.

How to request a change to S/U grading

Deadline

In the Fall and Spring semesters, you may change a course to S/U grading until the end of the 11th week of classes. The Registrar provides the exact date of this deadline for each term.

Submission Instructions

  1. Obtain an email approving the grade change from your professional academic advisor.
  2. If your professional academic advisor approves your request, log in to SEAM and open a ticket. In your ticket, include:
    1. the course name and number
    2. the approval email from your professional academic advisor

Summer and Intersession

Summer and Intersession terms have differing deadlines and procedures for requesting S/U grading. Find your term on the Registrar's Undergraduate Registration page and follow the instructions.

How to request an exception for a late grading method change

If an extenuating circumstance prevented you from submitting your S/U grading request before the deadline, you may request a late grading method change with additional approval.

Submission Instructions

  1. Email your professional academic advisor. In your email, include a detailed explanation of the extenuating circumstances that necessitate a late grading method change.
  2. If your professional academic advisor approves your request, log in to SEAM and open a ticket. In your ticket, include:
    1. the course name and number
    2. the approval email from your professional academic advisor
    3. an explanation of why you missed the initial deadline

Summer and Intersession

Summer and Intersession terms have differing deadlines and procedures for requesting S/U grading. Find your term on the Registrar's Undergraduate Registration page and follow the instructions.

Request Incomplete Grade

Request a temporary grade of incomplete to finish coursework after the semester ends.

Students confronted with compelling circumstances beyond their control which interfere with the ability to complete their semester’s work during a term may request an Incomplete grade (I) from their instructor. This temporary grade requires planning with and receiving approval from the course instructor.

How to request an incomplete grade

Deadline

The Incomplete Grade Contract form is open from the course withdrawal deadline to the last day of classes for the semester (not the last day of the final exams). You may initiate a request for an incomplete grade in SIS Self-Service no later than the last day of class.

Discuss with Your Instructor

Your instructor must approve an incomplete grade request. Approval is not guaranteed. Incomplete grades may be appropriate under the following conditions:

  • the student has completed the majority of the work for the class as determined by the instructor.
  • the student has consulted with the course instructor, and together they have created a viable plan to complete the coursework with sufficient time for the instructor to provide the final grade by the specified deadline described below. This conversation must be documented on an Incomplete Grade Contract, which is initiated by the student in SIS.

A student whose situation does not meet these criteria should consult their academic advisor to discuss academic options.

Before you submit the Incomplete Grade Contract form, you must consult with your instructor. You must submit documentation of this conversation via SIS.

 

Submission Instructions

  1. Log in to SIS, then select Registration → Online Forms → Incomplete Grade Contract from the menu.
  2. Follow the instructions.
  3. Select Submit.

Course Transfer Requests

Students who would like to take courses outside of the Whiting School of Engineering or Krieger School of Arts and Sciences may submit a request for pre-approval of the transfer credits. There are specific policies and requirements for transferring courses from other JHU divisions, institutions in the Baltimore Student Exchange Program (BSEP), and any other institutions.

Without following the pre-approval processes, courses completed at other institutions may not transfer.

Read more about transferring credit completed after matriculation at JHU.

The process for transferring credits is different for incoming students, for example, evaluating whether a previously completed course can fulfill the writing-intensive credit.

Read more about transferring credit completed before matriculation at JHU.

Transfer Course Approval
Writing-Intensive Evaluation
Interdivisional Registration
Cross Registration

Transfer Course Approval

Request approval for transfer courses from an external institution while you are a full-time student at JHU.

Students may take courses at another institution when registered at JHU and have these courses transfer to JHU. It is strongly recommended that students obtain pre-approval of transfer credits before registering at another institution.

Visit the e-catalogue for full policies on registering at other institutions after matriculation at JHU.

If you plan to take a course at another division within JHU, follow the instructions for Interdivisional Registration. In addition, check if the institution is part of the Baltimore Cross Registration Program (BSEP), which has different policies.

How to request pre-approval to transfer credits

Deadline

Pre-approval of transfer credit must be completed before you register for the external course. Credit evaluation can take time. Be mindful of your application deadline based on the deadlines of the other institution.

Submission Instructions

  1. Log in to SIS, then select Registration → Online Forms → External Course Request Form from the menu.
  2. Upload a syllabus for the course you are requesting. An acceptable syllabus should include a detailed explanation of the content covered, the title of the textbook, and learning outcomes. Generally, we are looking for a syllabus that has a detailed listing of the topics covered in each lecture or each week.
  3. Once you have received notification that the course will be accepted for transfer, you will register at the host institution as a non-matriculating, non-degree seeking student. Your academic advisor or academic advisor/success coach can help you with this process.

After the Course

After the completion of the course, send an official college transcript to [email protected] to finalize the transfer credit process.

How to request post-approval to transfer credits

Submission Instructions

  1. Log in to SIS, then select Registration → Online Forms → External Course Request Form from the menu.
  2. Complete the form with the following information:
    • Name, JHU Email, and six-character Hopkins ID
    • Host institution’s name
    • Course name at the host institution (i.e., Introduction to Psychology) *
    • Course number at the host institution (i.e., MATH 110)
    • Course credit at the host institution
    • Calendar system at the host institution (i.e., semester, quarter, or unit system)
    • Electronic PDF copy of the course syllabus, which includes topical breakdown, title of the textbook, and learning outcomes. A syllabus that is submitted without the proper information will not be evaluated and delays the transfer credit evaluation process.
  3. Request that an official electronic transcript be sent to [email protected] immediately after the grades have been posted by the host institution. **
* Submitting Multiple Forms

If a student is transferring multiple courses, they are encouraged to submit multiple forms, especially for Math and Chemistry. For example, list:

  • Calculus I, II, III, Linear Algebra, and Differential Equations in one form.
  • General Chemistry and Organic Chemistry in another form.

All others, such as engineering, physics, and humanities/social science courses can be in one form.

** Transcripts

The preferred method for the official transcript to be sent to JHU is electronic. The transcript may be sent by mail if required by the host institution.

Preferred mode, electronic, via email: [email protected] (choose 3rd party)

Mailing address, if needed:
Johns Hopkins University
Office of the Registrar
3400 N. Charles Street
Garland Hall, Suite 75
Baltimore, MD 21218

Writing-Intensive Evaluation

Request approval for transfer courses to fulfuill the JHU Writing-Intensive requirement.

To encourage excellence in writing, across disciplines, the university requires all undergraduates to take a number of writing-intensive courses. A writing-intensive (W) course is one in which students complete at least 20 pages of finished writing, distributed over multiple assignments, usually 3 or 4 papers, throughout the semester.

Additional resources regarding policy on Writing Intensive Credits include the Guidelines for Writing Intensive Credits page in the e-catalogue, as well as the Writing Curriculum on the Writing Program website.

How to request a Writing-Intensive course evaluation (Until May 31, 2024)

Submission Instructions

  1. Check that the course meets the University criteria for a writing intensive course.
  2. Confirm that the course from your previous institution will transfer to JHU. Follow the instructions to submit the External Course Request form.
  3. For the Writing Intensive evaluation, make sure to have the syllabus for the course.
  4. Complete the Writing Credit Transfer Request 2023-2024.

How to request a Writing-Intensive course evaluation (Starting June 1, 2024)

Submission Instructions

  1. Check that the course meets the University criteria for a writing intensive course.
  2. Confirm that the course from your previous institution will transfer to JHU. Follow the instructions to submit the External Course Request form.
  3. For the Writing Intensive evaluation, make sure to have the syllabus that contains relevant information about the writing assignments that were included as part of the class (i.e., assignment sheets, learning outcomes, frequency of assignments, page requirements, peer review, etc.). If the syllabus does not include that information, obtain relevant and supporting documents that will assist with the evaluation to upload to the WSE Writing Intensive Evaluation Request form.
  4. Complete the Writing Intensive Evaluation Request form.

Interdivisional Registration

Register for a course at another JHU division for credit to your degree in WSE.

Qualified undergraduates may take courses within other divisions of the university. Courses taken in other JHU divisions that are approved through interdivisional registration do not count towards your transfer credit limit. Courses must be taken for a letter grade unless the course in the host division is offered on a satisfactory/unsatisfactory (S/U) grade only. All students must meet the course requirements as defined by the host division. The Office of the Registrar website contains regulations by host division and full IDR policies.

How to request an interdivisional registration

Deadline

Courses taken at other JHU divisions follow the registration, add, drop, and withdrawal deadlines of the division where the course is taken. These may be different than the deadlines for courses at WSE.

Submission Instructions

  1. Complete the Interdivisional Registration form.
  2. Obtain your professional academic advisor's signature. (Starting Fall 2024, faculty advisor signature is no longer needed.)
  3. If additional signatures are required based on course-specific policies, obtain these signatures.
  4. Log in to SEAM and open a ticket. Upload your completed form to the ticket.

Baltimore Student Exchange Program (BSEP) Cross Registration

Register for a course at an approved BSEP institution for credit to your degree at WSE.

Beginning their sophomore year, Hopkins undergraduates may take one course per semester (Fall/Spring only) at one of the several area colleges and universities that comprise the Baltimore Student Exchange Program (BSEP). BSEP credits do not count towards your transfer credit limit. Courses equivalent to those offered at the Homewood campus may not be taken through BSEP. Visit the e-catalogue to read JHU's full BSEP policies , and the BSEP website to see courses, deadlines, and other information from participating institutions.

How to request a Baltimore Student Exchange Program (BSEP) cross registration

Participating Institutions

Community College of Baltimore County | Coppin State University | Goucher College | Loyola University Maryland | Maryland Institute College of Art | Morgan State University | Notre Dame of Maryland University | Stevenson University | Towson University | University of Baltimore | University of Maryland Baltimore County

Deadline

Courses taken at other divisions follow the registration, add, drop, and withdrawal deadlines of the division where the course is taken. These may be different than the deadlines for courses at WSE.

 

Submission Instructions

  1. Download and complete the BSEP Request form from Baltimore College Town.
  2. Obtain your professional academic advisor’s signature. (Starting Fall 2024, faculty advisor signature is no longer needed.)
  3. If additional signatures are required based on course-specific policies, obtain these signatures.
  4. Log in to SEAM and open a ticket. Go to Records and Registration and select Add/Drop Inquiry as a topic. Upload the completed form.

Leaves of absence are approved academic interruptions due to a personal situation that impacts a student's ability to remain on campus and complete the semester. No tuition or fees are charged while on leave. There are three types of Leave of Absence (LOA) explained on this page. If you are not sure what type of LOA is appropriate for your situation, contact your professional academic advisor.

These policies and procedures are in effect until June 30, 2024.

Standard Leave of Absence
Emergency Leave of Absence
Medical Leave of Absence

Request a Standard Leave of Absence (sLOA)

Request time away from campus for personal reasons including military service, full-time internships, missionary work, or other non-medical, non-emergency reasons.

Students may be granted a standard leave of absence in the event that they have a non-medical, non-emergency personal situation that will not allow them to concurrently balance their academic work.

Before you begin your request, read the full sLOA policies and information. 

How to request a Standard Leave of Absence

Deadline

The deadline to request a standard leave of absence is the last day to drop classes.

Submission Instructions

Complete the sLOA request form. You will need to provide the following information:

  • effective term (the semester you will begin your sLOA)
  • anticipated term of return
  • explanation of why you are requesting an sLOA

Please allow 7-10 business days for it to be reviewed and processed after it has been submitted.

The submitted form will be reviewed by the Office of Engineering Academic Advising and appropriate offices, such as the Registrar’s Office, Homewood Student Accounts, and Housing & Dining, will be notified. Students, however, should always contact the relevant offices to determine the impact of their sLOA.

How to request an extension to a Standard Leave of Absence

Submission Instructions

Complete the sLOA request form. You will need to provide the following information:

  • anticipated term of return
  • explanation of why you are requesting an extension to your sLOA
    Please allow 7-10 business days for the request to be reviewed and processed after it has been submitted.

Request An Emergency Leave of Absence (eLOA)

Request leave for dealing with an emergency situation, which may include the death of a family member, serving as a caregiver, or other family emergencies.

Emergency Leave of Absence (eLOA) allows students to take an unplanned mid-semester leave of absence to address pressing personal (non-medical and non-psychological) and family issues. The eLOA is for students needing to take time away from the university to manage a personal situation that is impacting their ability to manage school and personal commitments. eLOAs are administered through the Office of Student Outreach and Support.

Request an Emergency LOA

Request a Medical Leave of Absence (mLOA)

Request leave for a student to address their own physical or mental health concerns.

A Medical Leave of Absence (mLOA) is a temporary break from enrollment to allow students to devote their attention to medical treatment when their need for care prevents them from being able to be a successful student. mLOAs should be requested only for a students’ own health concerns–for attention to a family member’s medical needs, request an Emergency Leave of Absence. mLOAs are administered through the Office of Student Outreach and Support.

Request a Medical LOA