The Department of Chemical & Biomolecular Engineering is seeking a Sr. Grants & Contracts Analyst who will work with the Grants and Contracts Manager to set up and oversee day-to-day sponsored and non-sponsored financial and administrative operations. This position will manage pre-award, post-award and non-sponsored accounts for the department. In summary, the position will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout.
- Will provide broad/in-depth professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals, both within the University and with other associated research/administrative professionals outside of the University.
- This position offers guidance and learning support to Grants & Contracts Analysts, Budget Specialists and Coordinators within the department.
Types of Sponsored Awards for Which the Position is Responsible
- This position works independently on a variety of complex grants/contracts, including those from NIH, NSF, DOD and NASA.
- These grants, contracts and awards may involve highly detailed budgets, multiple projects, cores and sub-awards, investigator-initiated, consortium and new center grants, and high complexity foundation grants.
- Will also provide direction and assistance to analysts with details related to sub-awards from other institutions on their federal pass-through grants.
- May also work directly with management of non-sponsored funds, including general funds and gifts, on a limited basis.
Specific Duties & Responsibilities
- Partner with and act as final point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration (JHURA or Divisional Office) toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
- Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
- Review all sponsored project proposals for assigned faculty prior to them being forwarded to the Grants & Contracts Manager and JHURA for signature. Review involves accuracy, content, adherence to all relevant guidelines.
- Responsible for the timely preparation of proposal budget for Principal Investigator review.
- Provide instruction, preparation assistance and support related to grant application procedures.
- Serve as liaison between research units, central offices and funding agencies.
- Review budgets and related justification for appropriateness and completeness of content. Provide groundwork for subcontract negotiations.
- Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
- Manage all assigned grant submissions to ensure timeliness and accuracy.
- Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on financial status of grants, contracts, and discretionary accounts. Also provide relevant updates and reports to departmental leadership, as needed.
- Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff is setup appropriately.
- Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
- Oversee and direct all aspects of complex award management activities and provide oversight to other employees, including monitoring and managing accounts, audits, evaluations, and reporting.
- Provide information and direct assistance required to complete contract and grant closeouts, as needed. Ensure that all closeouts handled by other members of the grants & contracts team have been handled appropriately.
Special Knowledge, Skills & Abilities
- Knowledge of accounting and budgeting theory and practices required.
- Thorough knowledge and understanding of Johns Hopkins University’s accounting system and related fiscal offices preferred.
- Ability to make independent judgments and to act on decisions on a daily basis.
- Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
- Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD, DOE and NASA.
- Intermediate Excel Skills (use of formulas and pivot tables) required.
- Bachelor’s Degree.
- Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
- Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.