The following information was shared with WSE faculty, postdoctoral fellows, graduate students, and staff in advance of the start of the spring 2021 semester. Additional information—including information for undergraduates and other community members—can be found at covidinfo.jhu.edu and in the JHU Return to Campus Guide.
As we move into Phase 2 of resuming limited on-campus activity and instruction this spring semester, those of you who plan to be on campus at all this semester need to be aware of a number of new requirements, operating procedures, and expectations, all of which focus on keeping you and others as safe and healthy as possible.
As a reminder, during this phase (Phase 2), only faculty, postdoctoral fellows, graduate students, and staff who are teaching, pre-approved to take a course in-person, performing research on-campus, providing clinical services, or are required for campus operations should be on campus until further notice. All other faculty, staff, postdoctoral fellows, and graduate students will continue to work remotely.
PIs who are planning on having undergraduate and/or new graduate students/postdoctoral fellows work on campus in their labs this semester must update their research restart plan with this information.
If you have any symptoms consistent with COVID, self-isolate immediately and call the Johns Hopkins COVID-19 Call Center (JHCCC) at 833-546-7546.
Before You Come to Campus
- Get a flu shot. If you’ve already been vaccinated at a location different from Walgreens using a university voucher, you must upload your documentation.
- If you have received the flu vaccine before entering the U.S. while in the Southern Hemisphere, you will need to receive another flu vaccination in the U.S. due to differences in flu strain and possible waning immunity. You can receive the flu vaccine using the Walgreen’s voucher.
- If you have received your vaccine before entering the U,S. while in the Northern Hemisphere, students and postdoctoral fellows can fill out a verification form to attest that you have been vaccinated and send it to Student Health and Wellness Center. Faculty and staff may reach out to HR.
- Install the Prodensity app on your mobile device.
- For step-by-step instructions and troubleshooting, visit the Prodensity Support site.
- Before every visit to campus, complete the health check on the Prodensity app (for occasional visits, see instructions below*) in order to receive a green campus pass. The Prodensity application will incorporate flu shot compliance and will not enable a green campus pass for anyone who has not had their flu shot.
- Use of the Prodensity app for occasional campus visits: When you set up the Prodensity app, you will be asked to first complete a short questionnaire. One of the questions is “Will you be on campus during the Johns Hopkins spring 2021 semester a minimum of once per week?”
- If you answer no, nothing more is required, and you are exempt from daily checks and testing requirements.
- If your answer of ‘no’ needs to change because you need to come to campus for any reason for any amount of time, you can update your status in the app’s settings, on the bottom right of the home screen. Select Campus Status and Leave and answer the questions. Once you indicate you will be on campus, you will be required to get a COVID test in the week that you will be on campus (weeks are defined as Monday-Saturday) and any additional weeks that the answer to this onboarding question remains yes.
- Changing your answer within the Prodensity settings function will only need to happen when your plans change from week to week. You will need to remember to make any changes on the Sunday of each week to ensure that they are captured in time for the start of the week on Monday or you will be looped into the prior week’s testing compliance reports.
- Enroll in MyChart. You must have an active MyChart account to schedule COVID-19 asymptomatic tests and to retrieve your test results.
- Please refer to the MyChart Tip Sheet for step-by-step instructions.
Divisional COVID Testing Expectations
- Every week you plan to be on campus, schedule a COVID test. You can sign up using MyChart to schedule an appointment for an “Asymptomatic COVID-19 Saliva Test” at any of the JHU locations. If you are only visiting campus sporadically, you should plan to get tested the day you are on campus.
- Undergraduate students who are in Baltimore have mandatory twice-weekly tests regardless of whether they will be on campus. They are required to have two negative tests appropriately spaced before participating in on-campus activities.
- All other KSAS and WSE affiliates (faculty, staff, graduate students, and postdoctoral fellows) engaging in any on-campus activities have mandatory testing of once a week. This means that any week that you will be on-campus for any reason and for any length of time, you must have a test (except in the case of people who have tested positive for COVID within the last 90 days, as noted below). Faculty, graduate students, staff, and postdoctoral fellows must test the week of January 25 to ensure a green campus pass to enter the buildings the week of February 1.
- Homewood testing locations include: Glass Pavilion, Shriver Hall, Lacrosse Hall of Fame Building, and AMR II Blue Jay Lounge. For a full list, see the COVIDINFO Testing Page.
- Testing is required even if you have received the COVID vaccine and/or have been diagnosed with COVID in the past. However, affiliates who have tested positive for COVID will be exempt from weekly testing for 90 days from the initial date of testing positive. You will not have the ability to schedule asymptomatic tests via MyChart until the 90-day exemption period had ended. Affiliates will be notified in the Prodensity app when the 90-day period is over, upon which time asymptomatic testing can resume. During a testing exemption period, affiliates should continue to complete the daily Prodensity health check and should call the JHCCC should any new COVID symptoms arise. If you obtained a positive COVID test outside of the JHU system and are still within the 90 day exemption period, please submit your test result to the appropriate JHU department (employees: [email protected]; students [email protected]).
- On-demand asymptomatic testing will be available by appointment through your MyChart account.
When You Get to Campus
- Wear a mask at all times, even when you are outdoors.
- Maintain a distance of at least 6 feet from others.
- Wash and sanitize your hands frequently.
- Safety Ambassadors (representatives from HSE -Health, Safety and Environment) will serve as a supplemental resource dedicated to monitoring compliance with COVID-19 guidelines, alongside other HSE representatives, JHU affiliates and vendors, and other JHU-related individuals.
What You Can Expect When on Campus
Access to Campus Buildings
- Homewood campus buildings, apart from the library, Brody Learning Commons, and the O’Connor Recreation Center, will remain locked 24/7 during the spring semester.
- Access to campus buildings will be available from 7 a.m. to 10 p.m., Monday through Friday. If you need access to campus buildings before 7 a.m. or after 10 p.m., or on the weekend, please contact your department administrator. Access to campus buildings after hours will require approval from the Office of the Dean.
- People working in research laboratories will be granted 24/7 access with a JCard.
- You are required to use only the designated JCard-enabled doors to access any building, even if you have key access to alternate doors.
- To facilitate this, additional JCard devices have been installed so that every building now has at least one JCard-enabled door designated for access. Over the next year, additional JCard devices will be installed.
- Note: Many doors that operate with ADA controls may open and close slowly. Affiliates do not need to wait for the door to close each time but must swipe their card.
In the Classroom
- For the safety of students and faculty, all classrooms will be appropriately physically distanced with student chairs 7.5 feet apart in accordance with JHU standard (6 ft. distance between the students + 1.5 ft. for student’s body) and the instructor 10 feet from the nearest student. Chairs, desks and tables should not be moved.
Use of Homewood Campus Facilities
- The following activities will be permitted on the Homewood campus effective Monday, Feb. 1 (unless otherwise noted below):
- The use of laboratory and design spaces on the Homewood campus, outside of class meetings, that instructors determine is important for students enrolled in their classes.
- The use of Homewood campus spaces by students engaged in structured academic support activities operating under the sponsorship of the schools and/or Homewood Student Affairs.
- The use of Homewood spaces for small group study organized by the participating students if use is consistent with pre-existing setups in common spaces.
- The use of the MSEL and other libraries, Brody Learning Commons, O’Connor Recreation Center, and the temporary structure on the Freshman Quad.
- With approval of Homewood Student Affairs, the use of Homewood spaces by student groups for programming/events.
- The use of smaller dining outlets (including FCC, Nolan’s, Charles Street Market, Levering, and Brody) for grab-and-go service only.
Pre-approval and/or J-card check-in for density tracking may be required when using spaces.
- The following will not be permitted at this time, but we will revisit these issues during the semester:
- The use of Homewood spaces by faculty to hold one-on-one meetings, office hours, or small (10 or fewer participants) discussions with graduate and undergraduate students and other faculty members.
- The use of Homewood spaces by student groups for meetings.
- The Johns Hopkins Social Compact is our shared commitment to follow appropriate protocols and exercise personal responsibility and to encourage others to do the same. By committing to the JHU Compact, students, faculty and staff acknowledge that we all share the responsibility to follow best public heath practices and adhere to all institutional policies in order to ensure continued on-campus activities. While students, faculty and staff are encouraged to sign the compact, they are not required to do so.
Compliance and Enforcement
- In addition to the above requirements, students, staff, postdoctoral fellows, and faculty are expected to:
- Adhere to all travel conditions and restrictions required by the university, as well by as state and local authorities.
- Express concerns or suggestions via the Speak2Us hotline 1-844-SPEAK2US (1-844-773-2528) or by submitting an online report through the Speak2US site.
- Violations of university guidelines will be investigated. Non-compliance with COVID campus health and safety guidelines could result in loss of access to campus, as well as to corrective and/or disciplinary action. Anonymous reports or concerns can be made 24/7 by contacting the Speak2Us Hotline.
Accommodations and Adjustments for Required On-campus Activity
- Graduate students, faculty, staff, and postdoctoral fellows who are currently on campus or who are asked/required to be on campus this spring semester and have concerns about their individual circumstances are encouraged to pursue either an accommodation consultation with OIE (faculty and staff) or Student Disability Services (graduate students) or an adjustment consultation with HR (faculty, staff) or Associate Dean Christine Kavanagh (graduate students and postdoctoral fellows).