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Undergraduate Grading & Other Academic Policies FAQ

Please note that these FAQs apply to ASEN undergraduate students only.

Last updated: April 15, 2020 at 1:19 p.m.

 

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A. Undergraduate Grading Policies – General Questions

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B. Deadline Questions

  • The deadline to drop a course, previously extended to April 10, has now been extended to 4 p.m. on Friday, April 17. The deadline to withdraw from a course remains Monday, May 4. This deadline extension is intended to allow students more time to consider their educational options for summer 2020 and beyond. Students must remain enrolled in at least 12 credits to maintain full-time status and to remain in good academic standing, except for certain students graduating in May 2020, as described below.

    As a result of this change, any course withdrawals from full-term Spring 2020 courses processed previously will be converted to course drops, as long as the student maintains 12 credits for the Spring 2020 semester. Course withdrawals that were completed for first half-semester courses, or the relevant term from another JHU division, will remain course withdrawals.

  • The deadline to withdraw from a course will be extended through 5:00 p.m. EDT on Monday, May 4, 2020. Students must remain enrolled in at least 12 credits to maintain full-time status and to remain in good academic standing.

  • Students must enroll in at least 12 credits to maintain full-time status and to remain in good academic standing. This is our standing policy.

  • The advisor alerts for fall 2020 registration have already been applied to students’ records. For some students, the hold has been released because they have met with their advisor already. Students can drop courses via SIS if they do not have a hold on their account preventing them from doing so. If students have a hold on their account, they can email ugregistration@jhu.edu who will drop them from the course. The Registrar’s Office is currently in the process of creating a fillable form students can use to withdraw from a course. This form will be available online and should be sent to the student’s academic advisor (AS) or faculty advisor (EN) for approval, who will then forward the form to the registrar’s office. Please note that even with the email process for dropping a course, students are strongly advised to discuss the decision to drop a course with their academic advisor and/or faculty advisor. We want you to be sure you have evaluated the effect of the course drop on your academic plan/graduation and considered any other alternatives.

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C. Course Retake Questions

  • As always, when students retake a course, the retaken course grade replaces the prior grade in the cumulative GPA. If a student earned a C grade in the spring of 2019 and is retaking that same course in the spring of 2020 and gets an S* grade, the C grade will be removed from the GPA calculation and in many cases the cumulative GPA will rise. If a student earned a C grade in the spring 2019 semester and the student retakes the course and gets a U* grade, the U* grade will replace the C grade which could result in an increase in the cumulative GPA, however, the student would lose the credits for the course because U* grades do not provide any earned credit.

  • Yes, students can retake Spring 2020 courses in the future to earn letter grades. As always, the retaken grade will replace the prior grade in the cumulative GPA calculation. This is a modification of our usual policy where courses taken for a letter grade may only be retaken for a letter grade, and courses taken S/U may only be taken S/U.

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D. Academic Standing Questions

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E. Graduation Questions

  • Students who are graduating in May 2020 and have a cumulative GPA of 3.50 or higher will earn General Honors.

  • Check with your department to learn how they will award departmental honors. This is up to each department to decide.

  • Yes. Students graduating in May 2020 who needed fewer than 12 credits in the spring 2020 semester to meet degree requirements will be permitted to petition to drop the courses they don’t need. Petitions will require review and approval by the student’s advising office and must be initiated before 4 p.m. on April 17. If approved, the schools will permit these students to adjust their registration to part-time for the spring 2020 term.

    • To request conversion to part-time status and the corresponding tuition adjustment, eligible students should use either the KSAS Petition to Request Part-Time Status for Spring 2020 or the WSE Petition to Request Part-Time Status for Spring 2020.
    • Students graduating in May 2020 will receive a 40 percent refund of the per-credit tuition rate associated with the number of credits they are dropping below the 12-credit full-time minimum, or $738 per credit hour based upon the per-credit tuition rate of $1,845. Institutional financial aid and scholarships will be adjusted at the same rate.
    • Students graduating in May 2020 who submit petitions should continue participating in classes and completing all required coursework and exams while their petitions are being reviewed.
    • Students graduating in May 2020 who have already been approved for a reduced course load through Student Disabilities Services are also eligible to convert to part-time status with the same tuition adjustment described above. Such students should notify their academic advising office.
    • A change to below half-time status (fewer than six credits) may accelerate repayment schedules for federal and private student loans.
    • To be eligible, students must have already applied for and be eligible for graduation in May 2020, completed 100 credit hours in residence by the end of the spring 2020 term, completed at least four semesters at Hopkins, and have no further requirements than may be satisfied through successful completion of any remaining spring 2020 course enrollments.
    • International students on visas that require full-time status are not eligible.

    Please see J. Leave of Absence, below, if you do not need any of your spring 2020 courses to complete degree requirements for May 2020 graduation and wish to drop all of them.

  • Academic advisors will need to confirm that a student petitioning for part-time status is eligible for May 2020 graduation and that any courses dropped will not prevent graduation in Spring 2020. With spring registration starting the week of the 20th, it may take longer than anticipated for academic advisors to review the petitions. Patience with the process will be necessary and appreciated by the advisors.

  • A refund will be issued to you according to the Bank Mobile preferences you selected in SIS within the 7 -10 business days of you request being approved by your academic advising office and processed by the Registrar’s Office. Student Accounts is notified as a part of that process. If you have not already set your refund preferences, please review the instructions and make your selection as soon as possible in order to expedite your refund.

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F. Dean’s List Policies

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G. Special Situations Questions

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H. JHU Summer Programs Questions

  • In response to the ongoing COVID-19 pandemic developments and with an ever-present focus on the health and well-being of the university community, all summer 2020 courses offered by the Krieger School of Arts and Sciences in either summer term will be offered online only. Most courses offered by the Whiting School of Engineering will be also offered online only (including all EN courses in the first summer term). Gateway Computing offered in the second summer term may be offered in-person pending a May 1 decision by the university administration. This page will be updated when the decision about Gateway Computing is finalized. Other EN courses in the second summer term will be offered online only.

  • For summer 2020 courses, you will be graded according to the standard grading options. The emergency universal satisfactory/unsatisfactory grading system used in spring 2020 will not be in effect. The universal satisfactory/unsatisfactory grading system was implemented for the spring 2020 semester due to the emergency transition from onsite to remote learning. This summer in collaboration with our faculty and instructional design team, we will be offering high quality online courses and and may offer Gateway Computing in-person in the second half-term (see QH1. above regarding the pending Gateway Computing course decision) and these courses will be graded according to the standard grading options.

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I. Financial Aid

Please visit the Student Financial Services website for more detailed COVID updates pertaining to financial aid concerns and financial assistance available for students facing exceptional challenges: https://finaid.jhu.edu/common-questions-related-to-covid-19/

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J. Leave of Absence

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K. Pre-Professional Advising

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L. Study Abroad

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