All full-time, resident, degree-seeking graduate students in Homewood-based programs are required to maintain adequate health insurance coverage to provide protection against unexpected accidents and illnesses. These students are eligible for and are expected to enroll in the Student Accident and Sickness Plan administered by CHP (Consolidated Health Plans).
Domestic students may waive the CHP plan. To do so, students must provide evidence of a comparable policy (more information can be found at the Office of the Registrar website: http://web.jhu.edu/registrar/students/health). International students are not permitted to waive the CHP plan – they must enroll in it to ensure sufficient local coverage.
The cost of insurance is fully covered for Whiting School doctoral students if they elect to use the CHP plan. Whiting School master’s students on the CHP plan will be required to pay the first $500 ($250 per semester) towards the mandatory health insurance fee. The remainder of the fee will be covered by the School of Engineering.
Part-time, degree-seeking (including all Engineering for Professionals (EP)) students and nonresident graduate students are not required to provide proof of health insurance with the exception of international students on J-1 status who must meet U.S. Department of State requirements (provided by the Office of International Students and Scholars Services). Nonresident students are eligible, however, to purchase the CHP plan at their own expense.
Please note that the library does not provide bound copies of your thesis. Instead, they provide links to vendors who provide this service. It is customary to make three bound copies of your thesis: one for yourself, one for your advisor, and one to be kept in your department’s library. Many of the engineering departments and/or Ph.D. faculty advisors will cover the cost of these three bound copies; please consult your department for guidance. You are, of course, welcome to purchase additional bound copies for your own personal use.
Master’s essays are also submitted electronically to the library via the same link. Master’s students may, at their own expense, arrange to have bound copies made.
Once per academic year, all full‐time Homewood graduate programs are required to provide a written review to: (a) all doctoral students, and (b) all master’s students conducting thesis research.
Departments are encouraged to include mention of funding continuation, as appropriate. This review must include the opportunity for the student to offer self‐evaluation. Students who fail to attain a program’s minimum level of performance may be placed on academic probation or dismissed using the procedures outlined in the Homewood Schools Policy for Graduate Student Probation, Dismissal, and Funding Withdrawal. In making these decisions, particularly that of dismissal, the program will take into consideration extenuating circumstances beyond the student’s control.
The grade of “Incomplete” (denoted by an “I” on the transcript) is reserved for instances in which it is expected that a course’s work will be completed in one semester, but for reasons beyond the student’s control, the work cannot be completed within that timeframe. Under these circumstances, the student may be assigned a grade of “Incomplete” until a final grade is submitted (or until the “Incomplete” grade becomes permanent).
The “In-Progress” grade (denoted by an “IP” on the transcript) is reserved for classes in which it is expected that the assigned work will require more that one semester to be completed, but the class itself will meet for only one semester. (These are usually graduate seminar courses for which the final product is amajor paper.)Students work independently to complete course requirements, at which point, a final grade is assigned.
All instructors have a certain amount of time following the end of the finals period to assign a final grade for all students. A “Missing” grade (denoted by an “MR” or an “X” on the transcript) appears if the instructor has not submitted a grade within that timeframe.
An instructor may submit a Grade Change Form directly to the Office of the Registrar to change a “Missing” grade to a final grade.
When a grad student enrolls in a course with “audit” status, s/he must reach an understanding with the instructor as to what is required to earn the “audit”. If the student does not meet those expectations (e.g., fails to attend class), the instructor must notify the Registrar’s Office in order for the student to be retroactively dropped from the course. The course will not appear on the student’s transcript.
Changing a course registration from “Audit” [student receives no letter grade] to “Credit” [student receives letter grade], or from “Credit” to “Audit” is permissible during the Office of the Registrar’s official add/drop dates. Registration changes beyond this deadline are not permissible.
Changing a final grade (“A” through “F”, “Pass”), “Incomplete” grade, “In-Progress” grade or “Missing” grade to “Audit” is not permissible at any time.
NOTE: No changes can be made to a student’s transcript after he/she graduates or withdraws from an academic program. What appears on the transcript at that time will become the student’s permanent record.
It is in this spirit that the Doctor of Philosophy Board, in collaboration with faculty and students from across the University, has articulated a statement of rights and responsibilities for doctoral students at Johns Hopkins. The principles described in this document are to be realized in policies established by the various Schools of the University; the Schools will also develop mechanisms to monitor and enforce such policies. Statement of the Rights and Responsibilities of PhD Students
The paperwork approval and registration process is as follows:
WSE Academic Affairs CPT Approval
The following items must be presented together to
Christine Kavanagh, Director of Graduate Academic Affairs
1. Offer letter from internship employer with start and end dates (the dates must match dates on the CPT form from OIS)
2. Completed CPT form with signatures from advisor/program/OIS
a. Course written into CPT form: EN.500.851, Engineering Research Practicum (this is the internship course for graduates)
b. Brief explanation as to relevance to academic program must be included in appropriate section
c. The start and end dates must match the offer letter
3. If the CPT will be in a Fall/Spring Semester- students must complete an add/drop form with course added (EN.500.851, Engineering Research Practicum) and advisor signature
4. If the CPT will be in a Summer term, students must complete a summer registration form with course added (EN.500.851, Engineering Research Practicum) and advisor signature
When all these pieces are together and complete, students can drop the packet off at the front desk in Shaffer 103.
The student will be notified to pick up the approved packet from the front desk (usually in just a few days).
WSE Procedures for Dealing with Issues of Research Misconduct (Applies to all Whiting School graduate students, both full-time and part-time)
*Applies to all students who enter during the Fall 2005 semester or later
The Whiting School of Engineering (WSE) has established the following policies on double-counting coursework for all students in the full-time (Homewood) programs and the part-time Engineering for Professionals (EP) programs. If an individual program adopts double-counting policies more strict than these, the program’s policies override the school-wide policies. Students are encouraged to refer to individual program policies.
Coursework applied to a bachelor’s degree:
Students either in a WSE combined (bachelor’s/master’s) program or seeking a WSE master’s degree after having earned a WSE or Krieger School of Arts and Sciences bachelor’s degree may double-count two courses (400-level or higher) to both programs with the permission of the master’s faculty advisor. WSE master’s degree candidates may not double-count courses applied to a bachelor’s degree earned at a different institution. Individual graduate programs reserve the right to enforce stricter policies.
Coursework not applied to a bachelor’s degree:
For students who are either in a WSE combined bachelor’s/master’s degree program or have already earned a Whiting School of Engineering or Krieger School of Arts and Sciences bachelor’s degree and are seeking a WSE master’s degree, any graduate-level coursework (as defined by the WSE graduate program) not applied to the undergraduate degree may be applied to the graduate degree, regardless of when that course was taken (i.e., before or after the undergraduate degree has been conferred) with the permission of the master’s faculty advisor.
For students who earned an undergraduate degree outside of the Whiting School of Engineering or the Krieger School of Arts and Sciences, no coursework completed before the undergraduate degree was conferred can be applied to a WSE master’s degree, regardless of whether that course was applied to the undergraduate degree.
Coursework applied to a master’s degree:
Students pursuing (1) a WSE master’s and a master’s from any JHU school simultaneously, (2) a WSE master’s after having earned a master’s from any JHU school, or (3) a WSE master’s degree after having earned a master’s degree from another institution, may double-count either two semester-length courses or three quarter-length courses across two master’s programs, as long as the courses are equivalent to the 400-level or higher in WSE full-time graduate programs. The student must receive approval from both master’s degree program faculty advisors if both sets of degree requirements will be completed at the same time. For a student to double-count coursework from two master’s degrees whose requirements are met at different times, the student must obtain only the approval of the faculty advisor in the program to be finished second. Individual graduate programs reserve the right to enforce stricter policies.
Timing and Ramifications for Current Students:
This policy will be applied to all students entering a WSE master’s program in Fall 2007 and beyond. Any student who has entered a WSE master’s program before then will be exempt from this policy and should follow the course arrangement made with his/her advisor, provided it is in compliance with departmental, school and university requirements.
Declaration of Double-Counted Course:
WSE master’s students wishing to double-count courses must submit these courses to the WSE master’s program for approval. If it is learned that a student has double-counted a course for the WSE master’s degree without permission of the WSE master’s program, this program reserves the right to revoke the degree.
With bachelor’s‐master’s and master’s‐master’s double‐counting, across any number of degree programs, a student can reduce the number of master’s courses required by up to two (with approval of the programs involved). Beyond that, the remaining courses must be unique to the degree program. With a ten‐course master’s degree program, for example, eight of those courses must be unique to the program and not applied to a different degree at any level. A student can double‐count any number of undergraduate courses to the various master’s degrees (but at most, two to each master’s program) and he/she can double‐count the same course across any number of degrees pursued (again, with the approval of the programs involved).
For WSE master’s students who earned an undergraduate degree outside of the Whiting School of Engineering or the Krieger School of Arts and Sciences, no coursework completed before the undergraduate degree was conferred can be applied to a WSE master’s degree, regardless of whether that course was applied to the undergraduate degree.
WSE master’s students may transfer in up to two courses from another institution which were completed after the undergraduate degree was conferred and not applied to a degree elsewhere. The student must obtain approval from the WSE master’s program faculty advisor to do so. EXCEPTION: WSE master’s students in a department‐approved study abroad program can transfer in additional coursework (i.e., beyond two courses), but in total, at least half of the courses/credits applied to the WSE master’s degree must be taken/earned at Johns Hopkins. Individual graduate programs reserve the right to enforce stricter policies.
NOTE: This policy is effective for students beginning a WSE master’s degree program in Spring 2008 or later.
Spring 2015- Spring 2016 Conferral Instructions and Deadlines
After a student submits an Application to Graduate to the Office of the Registrar (Garland Hall), the following documents must be delivered to the WSE Office of Academic Affairs (Shaffer 103) in order for a Whiting School of Engineering master’s degree to be conferred:
Conferral Date: May 21, 2015
Spring Grace Period (first 4 weeks of Spring 2015): (for Students to submit their Essay) – February 20
Spring Grace Period (for Programs to submit completion paperwork) – February 24
Spring 2015 Deadline (for Programs to submit completion paperwork) – May 1
Spring 2015 Deadline (for Students to submit their Essay) – May 8
Conferral Date: August 21, 2015
July 31 Programs must upload preliminary completion paperwork to JHBox
August 14 Students must have submitted their essay/thesis and sent proof to department and WSE Academic Affairs by this date.
Conferral Date: December 30, 2015
October 23 Fall Grace Period Deadline for Students to submit their essay/ thesis and sent proof to department and WSE Academic Affairs by this date.
October 28 Fall Grace Period Deadline for Programs to upload final completion paperwork to JHBox
December 1 End of Fall 2015 Deadline for Programs to upload preliminary completion paperwork to JHBox
December 15 End of Fall 2015 Deadline for Students to submit their essay/ thesis and sent proof to department and WSE Academic Affairs by this date.
Conferral Date: May 19, 2016
February 19 Spring Grace Period Deadline for Students must submit their essay/ thesis and send proof to the department and WSE Academic Affairs by this date.
February 23 Spring Grace Period Deadline for Programs to upload final completion paperwork to JHBox
April 29 End of Spring 2016 Deadline for Programs to upload preliminary completion paperwork to JHBox
May 6 End of Spring 2016 Deadline for Students must submit their essay/ thesis and send proof to the department and WSE Academic Affairs by this date.
**Homewood graduate students completing a final degree during the first eight weeks of the fall semester or the first four weeks of the spring semester will generate a tuition reimbursement for that semester to whatever entity covered the cost – the student,the department,the advisor, etc. This applies only to students for whom completion of a master’s project,master’s essay, master’s journal submission or doctoral thesis is the sole remaining degree requirement at the start of the final semester.
(NOTE: If a student completes a Tuition Deferral Form indicating an expectation to complete the degree within a specific grace period, no payment is required to register for that semester. If the grace period deadline is not met, however, that semester’s tuition charge will be added to the student’s account.)
All signatures must be dated before the applicable deadline listed above.
WSE Masters students in their final semester who are unexpectedly and unavoidably delayed in their plans to complete their degree requirements for the May degree conferral- but will complete by the following August conferral- should speak to their respective departmental program coordinator with regard to their eligibility to participate in the May commencement. Only those students who have already filed an Application for Graduation and are on their department’s Expected to Graduate List for the current spring semester are eligible for exception consideration. The diploma will not be awarded until the final course is completed successfully and recorded.
Every student must earn the master’s degree within 5 consecutive academic years (10 semesters). Only semesters during which a student has a university-approved leave of absence are exempt from the ten semester limit; otherwise, all semesters from the beginning of the student’s graduate studies–whether the student is resident or not—count toward the ten semester limit. If a student wishes to request an extension of their length of study, the department chair or Director of Graduate Studies of the student’s primary department may submit a written request to the WSE Office of Academic Affairs (requests can be delivered to the WSE Office of Academic Affairs or emailed to the Director of Graduate Academic Affairs) requesting permission for their student to extend their program of study past the 5 year mark. This request must be received before the start of the first intended extension semester. Straightforward requests will be forwarded to and decided by the Vice Dean for Education; special cases may be forwarded to the WSE Graduate Committee for deliberation.
1. Extensions may only be requested for one semester at a time.
2. A degree completion timeline with dates (when available) must be included in the written extension request.
3. LOAs are not counted in the total years applied towards program completion. Note that semesters as a nonresident still count towards the total program length.
4. The written request must be sent by the department chair or Director of Graduate Studies.
5. If there are to be any changes to the student’s funding in conjunction with an approved extension, the department needs to remind the student in writing (can be an email) of the expiration of- or changes to- any previous funding.
6. International students should be encouraged to meet with someone in OIS (formerly OISSS) to discuss any I-20 ramifications/extensions and related paperwork- prior to the expiration of their current I-20.
The student and department will be notified of any decision via email by the WSE Office of Academic Affairs.